International Press & Media Organization (IPMO) (“we”, “us”, “our”) is committed to protecting your privacy and personal data in accordance with the General Data Protection Regulation (GDPR) and applicable Dutch laws. This Privacy Policy explains how we collect, process, store, and protect your personal data when you use our website https://ipmo.nl (the “Website”) and services.
By using our Website or services, you consent to the practices described in this Privacy Policy.
1. Data Controller
International Press & Media Organization (IPMO)
Registered in the Netherlands
KVK Number: 68761023
Email: [Insert official email address]
As the data controller, IPMO determines the purposes and means of processing personal data.
2. Personal Data We Collect
We may collect and process the following categories of personal data:
2.1 Identity and Contact Information
- Name, title, and gender
- Email address and phone number
- Postal address and company information
2.2 Membership Data
- Membership type and status
- Digital membership card and QR code
- Member profile information, including photo, biography, social media links
2.3 Account and Login Data
- Username and password
- Login activity and preferences
2.4 Payment and Transaction Data
- Payment method and transaction details
- Billing information
- Invoice history
2.5 Technical and Usage Data
- IP address and device information
- Browser type, operating system
- Website usage data (pages visited, duration, clicks)
- Cookies and similar tracking technologies
2.6 Communication Data
- Emails, inquiries, or messages submitted through contact forms
- Event registration information
3. Purpose and Legal Basis of Processing
We process personal data for the following purposes:
| Purpose | Legal Basis (GDPR) |
|---|---|
| Managing memberships and subscription services | Contractual necessity (Article 6(1)(b)) |
| Payment processing and invoicing | Contractual necessity (Article 6(1)(b)) |
| Website functionality and security | Legitimate interest (Article 6(1)(f)) |
| Sending newsletters, updates, or promotional information | Consent (Article 6(1)(a)) |
| Analyzing website usage and improving services | Legitimate interest (Article 6(1)(f)) |
| Compliance with legal obligations in the Netherlands | Legal obligation (Article 6(1)(c)) |
4. Sharing Personal Data
We do not sell or rent personal data to third parties. Personal data may be shared only with:
- Service providers and processors (e.g., payment processors, cloud services, analytics providers)
- Event or membership management platforms
- Legal authorities, if required by Dutch law or EU regulations
All third parties are required to protect your personal data in compliance with GDPR.
5. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law.
Typical retention periods:
- Membership records: until termination + statutory retention period
- Payment and invoice data: 7 years (Dutch tax law requirement)
- Communication and inquiries: 3 years unless otherwise required
6. Data Subject Rights
Under GDPR, you have the following rights:
- Access: Request access to the personal data we hold about you
- Correction: Request correction of inaccurate or incomplete data
- Deletion: Request deletion of your personal data (“Right to be forgotten”)
- Restriction: Request restriction of processing under certain circumstances
- Objection: Object to processing for direct marketing or legitimate interests
- Data Portability: Receive your personal data in a structured, machine-readable format
Requests can be sent to [Insert official email address]. We will respond within 30 days as required by GDPR.
7. Cookies and Tracking Technologies
Our Website uses cookies and similar tracking technologies for:
- Website functionality
- User preferences
- Analytics and performance tracking
- Marketing purposes (with explicit consent)
For detailed information, please refer to our Cookie Policy.
8. Security Measures
We implement appropriate technical and organizational measures to protect personal data against:
- Unauthorized access, disclosure, or alteration
- Accidental loss or destruction
- Cyberattacks or malware
Examples include: SSL encryption, secure hosting, password protection, regular security audits.
9. Transfers Outside the EEA
Personal data may be processed or stored outside the European Economic Area (EEA) only when:
- Adequate safeguards are in place (e.g., Standard Contractual Clauses approved by the EU)
- Processing is necessary for providing services to the member
We ensure that data protection standards equivalent to GDPR are applied in all cases.
10. Minors
Our Website and services are not intended for individuals under 16 years of age.
We do not knowingly collect personal data from minors. If we become aware that we have collected personal data from a minor, we will delete it immediately.
11. Changes to This Privacy Policy
IPMO reserves the right to update or amend this Privacy Policy at any time.
Changes will be posted on this page with the updated revision date.
Continued use of the Website after changes constitutes acceptance of the revised policy.
12. Contact Information
For questions, requests, or complaints regarding this Privacy Policy or your personal data:
International Press & Media Organization (IPMO)
Website: https://ipmo.nl
Email: [Insert official email address]
Country of Registration: The Netherlands
For complaints regarding data protection, you also have the right to contact the Dutch Data Protection Authority (Autoriteit Persoonsgegevens): https://autoriteitpersoonsgegevens.nl